Faculty of Economics and Administration

2 | P a g e
Chapter 1
3 | P a g e
This is a project of MIS students from King Abdul-Aziz University in the
Faculty of Economics and Administration. We chose in this project Student
Affairs in our university to develop a new system that facilitates student
experience, following all the phases of the chosen system development life
cycle (SDLC).
Student Affairs in King Abdul-Aziz University has been chosen as the client for
this project.
Client Background
The Student Affairs Department at the university was transformed into a
deanship on 01/17/1394 by appointing its first dean. Since then, the Deanship
has evolved considerably to carry out the tasks of the services that the university
provides to its students, which are related to the student’s life, Deleted: ¶
4 | P a g e
including housing, nutrition, subsidies, financial rewards, and educational care
by guiding, helping him to overcome the problems he faces and to form and
complement his personality through the various student activities. The Supreme
Council of the University, in its thirty-fourth meeting, held on 17/5/1404 AH
corresponding to 28/2/1984, issued a decision with the approval of the Council
to create a deanship called (the Deanship of Student Affairs) that takes care of
male and female students and provides the necessary services to them.
Leadership in care, sophistication in services, excellence in activities.
Create an attractive university environment and stimulating programs that
contribute to the development of the student’s personality and skills, to be an
active member of his community.
5 | P a g e
Deleted: <object><object>
Goals & Objectives
– Providing services and Supportive care for students.
– Investing in student programs and activities to create an effective and balanced
– Strengthening the relationship between the deanship, the graduate and the labour
Organizational structure
(figure 1-1)
Deleted: ¶
6 | P a g e
Project Description
It is System that serves the students of the university where it provides them
facilitates them to book the lockers and pay their fees and knowledge of the
courses and events held at the university and also allows registration in the
clubs of the university.
Project Goals
o Provide easy and effective affairs services for students
o promote the use of technology and benefit from it.
o Maintain students’ time.
Project Objectives
o transferring student affairs services from form manual to atomic by
December 2020.
o Connect the system to the student database to notify them of the courses
and events held.
o Easy booking locker, pay fees and save student time by 80%
1.4 Conceptual Development
In this phase….
1.4.1Problem or need statement
7 | P a g e
The Student Affairs Department at King Abdulaziz university help the students
in a lot of things such as locker reservation and registration in training courses
and clubs and join in activities that make student more social and this make it is
presence very important for the students to continue their university life.
Therefore, because today everything is done quickly using mobile devices over
the internet, it is important to keep up with the technological developments.
Hereby, we came up with an idea to set up a new system that will make it easier
for students to benefit from the services without going to Student Affairs
building and waste their time waiting and to not make congestion in the
building by convert the system from manual to electronical. We also came up
with new features that we want to add it in the system is that students can see
their violations and warnings to be ware about it and they can see the
announcements for events and training courses. Also we will do a questionnaire
for students of King Abdulaziz University to know more about what they want
and what the problems they have faced and then we will try to solve these
problems to make the system be more effective and useful.
Information gathering
The information in this project was gathered from two resources, primarily from
the Deanship of Student Affairs official website and from the questionnaire we
will do for the students of King Abdulaziz University.
Deleted: ¶
Commented [sb1]: Move it to Info. Gathering
Deleted: ¶
Deleted: ¶
8 | P a g e
➢ Schedual: The system must be sufficiently implemented and completed on
➢Performance: The system will be tested and maintenance before It is
launched to eliminate any possible technical issues.
Alternative analysis
At first we thought about creating a website but then we found that Students
Affairs already have a website so we chose to create a new system for their
website so we can add the services and the features that will help to make it
easier and faster for students of King Abdulaziz university to make benefits as
much as possible from the services.
Statement of Work (SOW)
add a table for Brief Introduction Of SOW (Date Submitted, Revision Number, Project Name, Project
Identification Number, SOW Prepared By)
Scope of Work
The main aim of this project is to ease daily processes for students of the
university by converting them into a technological process. Furthermore, booking
Commented [sb2]: add if there any constraints about
budget, human and client Acceptance.
Deleted: ¶
Deleted: ¶
9 | P a g e
and paying fees for lockers, knowledge of the courses and events held at the
university, registration in the clubs of the university and also a live chat with the
Students Affairs. We will start with gathering information by conducting a
questionnaire to the students in the university, collecting data from the student’s
affairs website, defining the requirements and constraints and setting a
comprehensive plan. Followed by designing the website’s UI and the databases.
Testing will be conducted every month. A contract will be concluded with the
responsible authority whenever required for maintenances.
§ Hold regular meeting with the project team to represent all complete
§ Keep tracking with end users to ensure all specifications are
§ Issue a request to obtain hardware and software.
Resource Requirement
Three programmers will be expected with experience in creating websites and
Java programming language. Therefore, having three hardware that are suitable
for programming and designing the website is important. Furthermore, a suitable
meeting room with a proper environment is needed.
Risks and Concern
§ Estimating and/or scheduling errors.
Commented [sb3]: a) Summary of work requested
b) Background
c) Description of major deliverables of the completed project
Deliverables(Service provided by the head of personnel,
Query Service,
Create independent databases for each …)
D) Expected Benefits
e) Items Not Covered In Scope
f) Priorities assigned to each element in the project
Commented [sb4]: a) Major milestones events
Table for Milestones(Information gathering report, Report of
analysis and planning phase, Final report)
b) Special standards or methodologies to be observed
c) Impact on exiting system or project
d) Assumptions critical to the project
e) Plans for status report updates
f) Procedures for changes of scope or work effort
Deleted: ¶

Commented [sb5]: a) Detailed plan/rationale for resource
needs and assignments:
Table for Resource Need An Assignments( Person Name,
b) Other material resources need
c) Expected commitment from other department in support
d) Concerns or alternatives related to staffing plan
10 | P a g e
Mistakes in estimating the time for the project is a possibility. For
instance, the planning phase is expected to be between the 8th of
September and the 22nd of September. Any delays with the planning
phase will cause a delay to the whole project. Therefore, we must
expand working hours by 2 hours per day to ensure that the planning
process is completed as intended.
§ Damages occurring to the hardware.
Malfunctions to the hardware could happen in the middle of the
work, causing a loss to codes and parts of the application program
forcing programmers to repeat the work which leads to a delay to the
project. To avoid this from happening, we will be uploading the
codes to a cloud server continuously in case of any unfortunate
Acceptance Criteria
o The website must be easy to use. Students should be able to navigate
through its sections smoothly.
o If a website malfunction suddenly occurs, a team should be ready to fix
the issue quickly.
Estimated Time and Cost
§ This project started at the 1st of September 2010, and will end at the 3rd of
December. The duration is 93 days.
§ There are no expected costs.
Outstanding Issues
There are no outstanding issues to be identified in this project.
Commented [sb6]: Execution, Technical, Commercial and
Client Acceptance Risks
b) Risk Impact Matrix:
In this section, three types of risks: Availability Of Technical
Requirement, Changing In Project Requirement, Usability Of
The System.
Table( Risks Risk Factor, Probability, Consequence)
Deleted: ¶
Commented [sb7]: a) Detailed acceptance process and
b) Testing/qualification approach:(Unit Testing, Function
Testing or System Testing, Performance Testing, Acceptance
Testing, Installation Test)
c) Termination of project:
Commented [sb8]: a) Estimated time to complete project
b) Estimated cost to complete project work:
c) Anticipated ongoing costs:
Deleted: ¶
11 | P a g e
Scope Statement
Establishing the Project Goal Criteria
• Schedule:
o The project starts at 1/9/2020
o The project ends at 3/12/2010
• Performance:
o The system use data, save time and effort.
Development of the Management Plan for the Project
The management plan must consist of the organization structure of the project
team, policies and the following producers:
§ Team members must adhere working hours.
§ All team members must understand the full idea of the project.
§ Team members need to communicate with each other to be aware of any
updates in the project.
Establishing a work breakdown structure (WBS)
In 1-2 figure shows the work breakdown structure of student affairs project and
stages that the project will pass ,which are 6 stages namely the initiating ,
planning, design, testing, implementing and closure and each step passes
through many stages.
Commented [sb9]: give a brief about your scope
Commented [sb10]: What about cost?
Deleted: ¶
Commented [sb11]: give a short brief about the following
Formatted: Font: 14 pt, Not Bold, Complex Script Font:
14 pt, Not Bold
Formatted: Font: 14 pt, Not Bold, Complex Script Font:
14 pt, Not Bold
Formatted: Font: 14 pt, Not Bold, Complex Script Font:
14 pt, Not Bold

Get professional assignment help cheaply

Are you busy and do not have time to handle your assignment? Are you scared that your paper will not make the grade? Do you have responsibilities that may hinder you from turning in your assignment on time? Are you tired and can barely handle your assignment? Are your grades inconsistent?

Whichever your reason may is, it is valid! You can get professional academic help from our service at affordable rates. We have a team of professional academic writers who can handle all your assignments.

Our essay writers are graduates with diplomas, bachelor, masters, Ph.D., and doctorate degrees in various subjects. The minimum requirement to be an essay writer with our essay writing service is to have a college diploma. When assigning your order, we match the paper subject with the area of specialization of the writer.

Why choose our academic writing service?

  • Plagiarism free papers
  • Timely delivery
  • Any deadline
  • Skilled, Experienced Native English Writers
  • Subject-relevant academic writer
  • Adherence to paper instructions
  • Ability to tackle bulk assignments
  • Reasonable prices
  • 24/7 Customer Support
  • Get superb grades consistently


Get Professional Assignment Help Cheaply

Buy Custom Essay

Are you busy and do not have time to handle your assignment? Are you scared that your paper will not make the grade? Do you have responsibilities that may hinder you from turning in your assignment on time? Are you tired and can barely handle your assignment? Are your grades inconsistent?

Whichever your reason is, it is valid! You can get professional academic help from our service at affordable rates. We have a team of professional academic writers who can handle all your assignments.

Why Choose Our Academic Writing Service?

  • Plagiarism free papers
  • Timely delivery
  • Any deadline
  • Skilled, Experienced Native English Writers
  • Subject-relevant academic writer
  • Adherence to paper instructions
  • Ability to tackle bulk assignments
  • Reasonable prices
  • 24/7 Customer Support
  • Get superb grades consistently

Online Academic Help With Different Subjects


Students barely have time to read. We got you! Have your literature essay or book review written without having the hassle of reading the book. You can get your literature paper custom-written for you by our literature specialists.


Do you struggle with finance? No need to torture yourself if finance is not your cup of tea. You can order your finance paper from our academic writing service and get 100% original work from competent finance experts.

Computer science

Computer science is a tough subject. Fortunately, our computer science experts are up to the match. No need to stress and have sleepless nights. Our academic writers will tackle all your computer science assignments and deliver them on time. Let us handle all your python, java, ruby, JavaScript, php , C+ assignments!


While psychology may be an interesting subject, you may lack sufficient time to handle your assignments. Don’t despair; by using our academic writing service, you can be assured of perfect grades. Moreover, your grades will be consistent.


Engineering is quite a demanding subject. Students face a lot of pressure and barely have enough time to do what they love to do. Our academic writing service got you covered! Our engineering specialists follow the paper instructions and ensure timely delivery of the paper.


In the nursing course, you may have difficulties with literature reviews, annotated bibliographies, critical essays, and other assignments. Our nursing assignment writers will offer you professional nursing paper help at low prices.


Truth be told, sociology papers can be quite exhausting. Our academic writing service relieves you of fatigue, pressure, and stress. You can relax and have peace of mind as our academic writers handle your sociology assignment.


We take pride in having some of the best business writers in the industry. Our business writers have a lot of experience in the field. They are reliable, and you can be assured of a high-grade paper. They are able to handle business papers of any subject, length, deadline, and difficulty!


We boast of having some of the most experienced statistics experts in the industry. Our statistics experts have diverse skills, expertise, and knowledge to handle any kind of assignment. They have access to all kinds of software to get your assignment done.


Writing a law essay may prove to be an insurmountable obstacle, especially when you need to know the peculiarities of the legislative framework. Take advantage of our top-notch law specialists and get superb grades and 100% satisfaction.

What discipline/subjects do you deal in?

We have highlighted some of the most popular subjects we handle above. Those are just a tip of the iceberg. We deal in all academic disciplines since our writers are as diverse. They have been drawn from across all disciplines, and orders are assigned to those writers believed to be the best in the field. In a nutshell, there is no task we cannot handle; all you need to do is place your order with us. As long as your instructions are clear, just trust we shall deliver irrespective of the discipline.

Are your writers competent enough to handle my paper?

Our essay writers are graduates with bachelor's, masters, Ph.D., and doctorate degrees in various subjects. The minimum requirement to be an essay writer with our essay writing service is to have a college degree. All our academic writers have a minimum of two years of academic writing. We have a stringent recruitment process to ensure that we get only the most competent essay writers in the industry. We also ensure that the writers are handsomely compensated for their value. The majority of our writers are native English speakers. As such, the fluency of language and grammar is impeccable.

What if I don’t like the paper?

There is a very low likelihood that you won’t like the paper.

Reasons being:

  • When assigning your order, we match the paper’s discipline with the writer’s field/specialization. Since all our writers are graduates, we match the paper’s subject with the field the writer studied. For instance, if it’s a nursing paper, only a nursing graduate and writer will handle it. Furthermore, all our writers have academic writing experience and top-notch research skills.
  • We have a quality assurance that reviews the paper before it gets to you. As such, we ensure that you get a paper that meets the required standard and will most definitely make the grade.

In the event that you don’t like your paper:

  • The writer will revise the paper up to your pleasing. You have unlimited revisions. You simply need to highlight what specifically you don’t like about the paper, and the writer will make the amendments. The paper will be revised until you are satisfied. Revisions are free of charge
  • We will have a different writer write the paper from scratch.
  • Last resort, if the above does not work, we will refund your money.

Will the professor find out I didn’t write the paper myself?

Not at all. All papers are written from scratch. There is no way your tutor or instructor will realize that you did not write the paper yourself. In fact, we recommend using our assignment help services for consistent results.

What if the paper is plagiarized?

We check all papers for plagiarism before we submit them. We use powerful plagiarism checking software such as SafeAssign, LopesWrite, and Turnitin. We also upload the plagiarism report so that you can review it. We understand that plagiarism is academic suicide. We would not take the risk of submitting plagiarized work and jeopardize your academic journey. Furthermore, we do not sell or use prewritten papers, and each paper is written from scratch.

When will I get my paper?

You determine when you get the paper by setting the deadline when placing the order. All papers are delivered within the deadline. We are well aware that we operate in a time-sensitive industry. As such, we have laid out strategies to ensure that the client receives the paper on time and they never miss the deadline. We understand that papers that are submitted late have some points deducted. We do not want you to miss any points due to late submission. We work on beating deadlines by huge margins in order to ensure that you have ample time to review the paper before you submit it.

Will anyone find out that I used your services?

We have a privacy and confidentiality policy that guides our work. We NEVER share any customer information with third parties. Noone will ever know that you used our assignment help services. It’s only between you and us. We are bound by our policies to protect the customer’s identity and information. All your information, such as your names, phone number, email, order information, and so on, are protected. We have robust security systems that ensure that your data is protected. Hacking our systems is close to impossible, and it has never happened.

How our Assignment  Help Service Works

1.      Place an order

You fill all the paper instructions in the order form. Make sure you include all the helpful materials so that our academic writers can deliver the perfect paper. It will also help to eliminate unnecessary revisions.

2.      Pay for the order

Proceed to pay for the paper so that it can be assigned to one of our expert academic writers. The paper subject is matched with the writer’s area of specialization.

3.      Track the progress

You communicate with the writer and know about the progress of the paper. The client can ask the writer for drafts of the paper. The client can upload extra material and include additional instructions from the lecturer. Receive a paper.

4.      Download the paper

The paper is sent to your email and uploaded to your personal account. You also get a plagiarism report attached to your paper.

smile and order essaysmile and order essay PLACE THIS ORDER OR A SIMILAR ORDER WITH US TODAY AND GET A PERFECT SCORE!!!

order custom essay paper