Analysis of recorded transcription

READING ASSIGNMENT

Your project must be submitted as a Word document (.docx, .doc)*. Your project will be individually graded by your instructor and therefore will take up to a few weeks to grade.

Be sure that each of your files contains the following information:

Your name

Your student ID number

The exam number

Your email address

To submit your graded project, follow these steps:

Log in to your student portal.

Click onTake Examnext to the lesson youre working on.

Find the exam number for your project at the top of the Project Upload page.

Follow the instructions provided to complete your exam.

Be sure to keep a backup copy of any files you submit to the school!

Instructions

To access the recorded

READING ASSIGNMENT

Your project must be submitted as a Word document (.docx, .doc)*. Your project will be individually graded by your instructor and therefore will take up to a few weeks to grade.

Be sure that each of your files contains the following information:

Your name

Your student ID number

The exam number

Your email address

To submit your graded project, follow these steps:

Log in to your student portal.

Click onTake Examnext to the lesson youre working on.

Find the exam number for your project at the top of the Project Upload page.

Follow the instructions provided to complete your exam.

Be sure to keep a backup copy of any files you submit to the school!

Instructions

To access the recorded dictations and transcribed reports used to complete your project, click.

1.Transcription Assignment 1: Letter 2Access the recorded dictation as provided and prepare the letter. Be sure to transcribe the letter as dictated.

2.Transcription Assignment 2: Letter 7Access the recorded dictation as provided and prepare the letter. Be sure to transcribe the letter as dictated.

3.Editing Assignment 1: Letter 11Access the transcribed letter and audio file, and edit the letter for errors in spelling, punctuation, grammar, and letter format.

4.Editing Assignment 2: Letter 21Access the transcribed letter and audio file, and edit the letter for errors in spelling, punctuation, grammar, and letter format.

How to Complete the Assignments

1. Type or proofread each letter in the order given.

2. Review your work carefully. For the transcription assignments, its a good idea to replay your file and listen to it as you read each report. Youll be able to catch any errors and reinforce your terminology at the same time.Dontrely on a computer spell checker. For the proofreading and editing assignments, reread the document to find additional errors you may have missed. It may also help to read the document aloud to catch any mistakes you might have missed.

3. Be sure to include your name, student number,Medical Transcription 1 Graded Project,and examination number (03983600). In addition, include the title of the assignment in the top right corner. For example, the titles of the assignments youll submit are as follows:

Transcription Assignment 1: Letter 2

Transcription Assignment 2: Letter 7

Editing Assignment 1: Letter 11

Editing Assignment 2: Letter 21

4. Single-space the bodies of the reports to be submitted.

5. Follow the exact format provided in the dictated recording. Use your initials and the current year for submitted reports.

6. If you cant understand a word or phrase in the dictation, check your medical dictionary and the terminology section of the corresponding chapter in your textbook. If a word has already been given in the terminology section of a previous chapter, it will be used again without being listedonce you use a word, youre expected to remember it. You may have to check earlier chapters lists to find the word. Also check the lists of medical terms and the lists of drugs, instruments, tests, and other terms in the Appendix.

7. If youre still unable to transcribe the word, make an educated guess. If you cant transcribe a word, its better to leave a blank space on your dictation and properly flag the missing entry than to guess and use the wrong word. Please refer to your textbook for information on proper flagging.

Submitting Your Project

You must submit these four-letter assignments in ONE word-processing document and not as individual files in a folder. If youve completed the assignments as individual documents, youll need to copy and paste all assignments into ONE word-processing document. Acceptable formats for submitting your work include Microsoft Word documents (.doc and .docx) or Rich Text Format (.rtf). No other format is to be used for submitting this project.

Transcription Assignment 1: Letter 2

Transcription Assignment 2: Letter 7

Editing Assignment 1: Letter 11

Editing Assignment 2: Letter 21

Each assignment is individually graded by your instructor and therefore takes up to a few weeks to grade.

Grading Criteria

Transcription

Ability to transcribe letters and medical reports from audio files

 

Part 1: Transcribe Completely

All transcribed reports/letters must be accurate and complete.

Errors:

Missing words or additional words

Missing sentence

Missing paragraphs

Missing letterhead

Maximum possible points = 4

If the error is demonstrated 1-5 times, 2-point deduction

Error demonstrated more than 5 times = 4 points deductions

Part 1: Written Communication

Free of ID Errors:

1. Complete date, in a traditional format, on all letters, reports, and entries into the medical record and official documents.

2. Include reference initials

Maximum possible points: 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4-point deduction

Part 1: Accuracy Drug Name/Lab Values

1. Medications can be transcribed in the generic form or the brand-name form of the medication.

2. The proper format for transcribing numerals and decimals.

3. Use of the abbreviation “ml” or “mL” in place of the abbreviation “cc.”

4. Format for transcribing numerals with a label.

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accurate Abbreviations

1. Specific parts of the medical reports where abbreviations arenotallowed.

2. Use of the abbreviation used for suture materials

 

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4 points deduction

Part 1: Correct Use of Numerals

1. Transcribe numbers in medical reports as numerals.

2. Use of roman numerals

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Flag

Not recommended in your graded project. Use correct procedure.

Maximum possible points: 4

If the error is demonstrated:

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Misspelled Medical Terms/Words

1. Care in proofreading the report for misspelled words.

2. Word “follow up” is common in medical dictation.

3. Correct use of eponyms

Maximum possible points: = 4

If the error is demonstrated:

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Verb Tenses

Take care in selecting the verb tense used in letters and medical reports

Maximum possible points = 4

If the error is demonstrated

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

 

Part 1: Correct Use of Punctuation

1. Uses for the comma

2. Uses for the hyphen.

Maximum possible points = 4

If the error is demonstrated

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 2: Format

1. Three formats for transcribing letters, the parts of the letter, and the spacing of the parts of the letter on the page.

2. Reference line in the location

Maximum possible points = 2

If the error is demonstrated 1-5 times: 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Correct information in the second page heading.

Max possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Follow the dictated information as presented on the audio file

Maximum possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Paragraphing in medical reports can be difficult.

Maximum possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

The signature block includes the typed signature line of the author of the letter, note or report, the initials of the dictator and transcriptionist, and the date of dictation and the date of transcription.

Maximum possible points = 2

If the error is demonstrated 1-5 times, 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 3: Miscellaneous

Additional errors recorded by grader.

Maximum possible points = 10

Total points = 60

Editing

Please read the instructions in the study guide and copy and paste the entire report for the editing assignment.

Part 1: Written Communication

Clarity and complete thought:

Listen to the audio file and read the provided report before attempting to begin the editing process.

Maximum possible points = 4

If the student has correctly completed the assignment, no point deduction.

Part 1: Accuracy Drug Name/Lab Values

1. Medications can be transcribed in the generic form or the brand-name form of the medication

2. The proper format for transcribing numerals and decimals

3. Use of the abbreviation “ml” or “mL” in place of the abbreviation “cc.”

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Abbreviations

1. Specific parts of the medical reports where abbreviations arenotallowed.

2. Use of the abbreviation used for suture materials.

3. Use numerals when numbers are used directly with symbols, words, or abbreviations.

Maximum possible points: 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Numerals

1. Transcribe numbers in medical reports as numerals.

2. Use of Roman numerals.

3. Format for transcribing numerals with a label

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Part 1: Accuracy Verb Tenses

Take care in selecting the verb tense used in letters and medical reports

Maximum possible points: 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Misspelled Medical Terms/Words

1. Care in proofreading the report for misspelled words

2. Word “follow up” is common in medical dictation

 

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Correct Use of Punctuation

1. Uses for the comma

2. Uses for the hyphen

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Part 1: Correct Signature Block

Typed signature line of the author of the letter, note, or report; the initials of the dictator and transcriptionist, and the date of dictation and the date of transcription

Maximum possible points = 4

If the error is demonstrated,

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4-point deduction

Part 1: Correct Use of Capital Letters

Use of capital letters in medical transcription

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 2: Format

Format is not graded in the editing portion of the graded project because the format is presented to the student in the report provided.

 
Part 3: Miscellaneous

Additional errors noted by the grader

Maximum possible points = 4

Total points = 40

used to complete your project, click .

1.Transcription Assignment 1: Letter 2Access the recorded dictation as provided and prepare the letter. Be sure to transcribe the letter as dictated.

2.Transcription Assignment 2: Letter 7Access the recorded dictation as provided and prepare the letter. Be sure to transcribe the letter as dictated.

3.Editing Assignment 1: Letter 11Access the transcribed letter and audio file, and edit the letter for errors in spelling, punctuation, grammar, and letter format.

4.Editing Assignment 2: Letter 21Access the transcribed letter and audio file, and edit the letter for errors in spelling, punctuation, grammar, and letter format.

How to Complete the Assignments

1. Type or proofread each letter in the order given.

2. Review your work carefully. For the transcription assignments, its a good idea to replay your file and listen to it as you read each report. Youll be able to catch any errors and reinforce your terminology at the same time.Dontrely on a computer spell checker. For the proofreading and editing assignments, reread the document to find additional errors you may have missed. It may also help to read the document aloud to catch any mistakes you might have missed.

3. Be sure to include your name, student number,Medical Transcription 1 Graded Project,and examination number (03983600). In addition, include the title of the assignment in the top right corner. For example, the titles of the assignments youll submit are as follows:

Transcription Assignment 1: Letter 2

Transcription Assignment 2: Letter 7

Editing Assignment 1: Letter 11

Editing Assignment 2: Letter 21

4. Single-space the bodies of the reports to be submitted.

5. Follow the exact format provided in the dictated recording. Use your initials and the current year for submitted reports.

6. If you cant understand a word or phrase in the dictation, check your medical dictionary and the terminology section of the corresponding chapter in your textbook. If a word has already been given in the terminology section of a previous chapter, it will be used again without being listedonce you use a word, youre expected to remember it. You may have to check earlier chapters lists to find the word. Also check the lists of medical terms and the lists of drugs, instruments, tests, and other terms in the Appendix.

7. If youre still unable to transcribe the word, make an educated guess. If you cant transcribe a word, its better to leave a blank space on your dictation and properly flag the missing entry than to guess and use the wrong word. Please refer to your textbook for information on proper flagging.

Submitting Your Project

You must submit these four-letter assignments in ONE word-processing document and not as individual files in a folder. If youve completed the assignments as individual documents, youll need to copy and paste all assignments into ONE word-processing document. Acceptable formats for submitting your work include Microsoft Word documents (.doc and .docx) or Rich Text Format (.rtf). No other format is to be used for submitting this project.

Transcription Assignment 1: Letter 2

Transcription Assignment 2: Letter 7

Editing Assignment 1: Letter 11

Editing Assignment 2: Letter 21

Each assignment is individually graded by your instructor and therefore takes up to a few weeks to grade.

Grading Criteria

Transcription

Ability to transcribe letters and medical reports from audio files

 

Part 1: Transcribe Completely

All transcribed reports/letters must be accurate and complete.

Errors:

Missing words or additional words

Missing sentence

Missing paragraphs

Missing letterhead

Maximum possible points = 4

If the error is demonstrated 1-5 times, 2-point deduction

Error demonstrated more than 5 times = 4 points deductions

Part 1: Written Communication

Free of ID Errors:

1. Complete date, in a traditional format, on all letters, reports, and entries into the medical record and official documents.

2. Include reference initials

Maximum possible points: 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4-point deduction

Part 1: Accuracy Drug Name/Lab Values

1. Medications can be transcribed in the generic form or the brand-name form of the medication.

2. The proper format for transcribing numerals and decimals.

3. Use of the abbreviation “ml” or “mL” in place of the abbreviation “cc.”

4. Format for transcribing numerals with a label.

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accurate Abbreviations

1. Specific parts of the medical reports where abbreviations arenotallowed.

2. Use of the abbreviation used for suture materials

 

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4 points deduction

Part 1: Correct Use of Numerals

1. Transcribe numbers in medical reports as numerals.

2. Use of roman numerals

Maximum possible points = 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Flag

Not recommended in your graded project. Use correct procedure.

Maximum possible points: 4

If the error is demonstrated:

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Misspelled Medical Terms/Words

1. Care in proofreading the report for misspelled words.

2. Word “follow up” is common in medical dictation.

3. Correct use of eponyms

Maximum possible points: = 4

If the error is demonstrated:

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Verb Tenses

Take care in selecting the verb tense used in letters and medical reports

Maximum possible points = 4

If the error is demonstrated

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

 

Part 1: Correct Use of Punctuation

1. Uses for the comma

2. Uses for the hyphen.

Maximum possible points = 4

If the error is demonstrated

1-5 times = 1-point deduction

6-10 times = 2-point deduction

11-15 times = 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 2: Format

1. Three formats for transcribing letters, the parts of the letter, and the spacing of the parts of the letter on the page.

2. Reference line in the location

Maximum possible points = 2

If the error is demonstrated 1-5 times: 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Correct information in the second page heading.

Max possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Follow the dictated information as presented on the audio file

Maximum possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

Paragraphing in medical reports can be difficult.

Maximum possible points = 2

If the error is demonstrated 1-5 times = 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 2: Format

The signature block includes the typed signature line of the author of the letter, note or report, the initials of the dictator and transcriptionist, and the date of dictation and the date of transcription.

Maximum possible points = 2

If the error is demonstrated 1-5 times, 1-point deduction

Error demonstrated more than 5 times = 2-point deduction

Part 3: Miscellaneous

Additional errors recorded by grader.

Maximum possible points = 10

Total points = 60

Editing

Please read the instructions in the study guide and copy and paste the entire report for the editing assignment.

Part 1: Written Communication

Clarity and complete thought:

Listen to the audio file and read the provided report before attempting to begin the editing process.

Maximum possible points = 4

If the student has correctly completed the assignment, no point deduction.

Part 1: Accuracy Drug Name/Lab Values

1. Medications can be transcribed in the generic form or the brand-name form of the medication

2. The proper format for transcribing numerals and decimals

3. Use of the abbreviation “ml” or “mL” in place of the abbreviation “cc.”

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Abbreviations

1. Specific parts of the medical reports where abbreviations arenotallowed.

2. Use of the abbreviation used for suture materials.

3. Use numerals when numbers are used directly with symbols, words, or abbreviations.

Maximum possible points: 4

If the error is demonstrated:

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Accuracy Numerals

1. Transcribe numbers in medical reports as numerals.

2. Use of Roman numerals.

3. Format for transcribing numerals with a label

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Part 1: Accuracy Verb Tenses

Take care in selecting the verb tense used in letters and medical reports

Maximum possible points: 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Misspelled Medical Terms/Words

1. Care in proofreading the report for misspelled words

2. Word “follow up” is common in medical dictation

 

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 1: Correct Use of Punctuation

1. Uses for the comma

2. Uses for the hyphen

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Part 1: Correct Signature Block

Typed signature line of the author of the letter, note, or report; the initials of the dictator and transcriptionist, and the date of dictation and the date of transcription

Maximum possible points = 4

If the error is demonstrated,

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times: 4-point deduction

Part 1: Correct Use of Capital Letters

Use of capital letters in medical transcription

Maximum possible points = 4

If the error is demonstrated

1-5 times: 1-point deduction

6-10 times: 2-point deduction

11-15 times: 3-point deduction

Error demonstrated more than 16 times = 4-point deduction

Part 2: Format

Format is not graded in the editing portion of the graded project because the format is presented to the student in the report provided.

 
Part 3: Miscellaneous

Additional errors noted by the grader

Maximum possible points = 4

Total points = 40

 


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